AI Resignation Letter Generator
The generator above turns a few quick details — your job title, your last day, and how much notice you are giving — into a complete, professional resignation letter in seconds. It is free, there is no sign-up, and nothing you enter is stored. When the letter appears you can edit any word of it on the page, then copy it, download it as a Word document, or save it as a PDF.
I have quit a job or two in my time, and the hardest part is never the decision — it is staring at a blank page wondering how formal to be and how much to explain. The generator handles that for you. Whether you are giving the standard two weeks’ notice, a month, or a letter that is effective immediately, it adjusts the wording to match. You choose the tone too — warm and grateful, straightforwardly professional, or short and formal — and whether to offer help with the handover. If you would rather start from a blank template instead, there is a free editable one further down this page. And if you are leaving on good terms, you may also want a letter of recommendation from your manager before you go.
How to use the resignation letter generator
- Enter your name, job title, and the company you are leaving.
- Choose your last day — two weeks from today, a month, a specific date, or effective immediately.
- Pick a reason if you want to give one, or keep it private.
- Choose a tone and length, decide whether to offer transition help, and select Write my letter.
- Read it over, adjust anything that does not sound like you, then copy it or download it as a Word file or PDF.
A few words of advice. Keep a resignation letter short, professional, and warm, even if you are leaving for difficult reasons — it stays in your file, and you may need these people as references one day. You do not have to explain why you are leaving; that you have accepted a new opportunity is a complete reason on its own. And if you can, tell your manager in person first. The letter is the formal record that follows the conversation, not a replacement for it.
With our free online resignation letter generator, all you need to do is fill in your details and your signed letter will be created and ready to send.
Writing a letter of resignation can be a challenge. Use our free letter of resignation template to make drafting your letters easy or fill in your details and we’ll create the letter for you free of charge!
Resignation Letter Template
When writing a resignation letter, use the template below.
[Your Full Name] [Your Street Address] [Your City, State, Zip Code] [Your Phone Number] [Your Email Address] [Date] [Employer’s Name] [Employer’s Title] [Company Name] [Street Address] [City, State, Zip Code]Dear (Mr./Ms./Mrs./Dr./Prof) [Employer’s Last Name]
First Paragraph: State that you’re resigning and include the effective date, in line with your company’s notice period.
Middle Paragraph: This is where you thank your manager for the opportunity they gave you. Also, state that you’re grateful for the training, knowledge, and experience you got from there. In addition, you can state the reasons why you’re leaving if you want.
Last Paragraph: Conclude by offering to assist the company with the transition. State that you can also help with finding a replacement for your position.
Sincerely,
[Your Signature] [Your Full Name]Resignation Letter Example
Formal resignation letter sample
Maria Dos Santos
Busy Street
Motown, MA 98416
542-813-4603
mariasantos@gmail.com
April 13, 2021
Chris Stonebridge
Executive Director
Scofield Limited
Light Street
Kinsley, VA 70584
Dear Dr. Stonebridge,
I am writing to let you know I am resigning from the Communications Officer position at Ecofield Limited, effective May 1, 2021. I have enjoyed working here for the last three years. I am grateful for the valuable experience and incredible lessons I learned over this period.
I would like to sincerely thank you for believing in my abilities and taking a chance with me. You have always encouraged and helped me not only in my professional career but also personal life.
I am willing to offer any help necessary for the transition and handover to my successor.
I wish you and everyone at Ecofield success in your future endeavors.
Respectfully yours,
Maria Dos Santos
Professional resignation letter sample
Tom Foster
Accountant
Credit Bank
Zoom Road
New York, NY 25056
tom.foster@creditbank.com
May 6, 2021
Elizabeth Harris
Human Resource Manager
Credit Bank
Zoom Road
New York, NY 25056
Dear Ms. Harris,
I would like to bring to your attention that I am quitting my Accountant position at Credit Bank. I will be leaving the bank officially on May 28, 2021.
I am grateful that you provided me with professional development opportunities over the last seven years. I must say I have had the best tenure ever at Credit Bank. I am honored to have worked with you and the fantastic team here to achieve the bank’s objectives.
I was offered a Senior Accountant job at Facebook Inc., which I accepted. I look forward to using the knowledge and experience gained here in my next role.
If you need any assistance regarding the transition, kindly let me know. It would be my pleasure to help find a suitable person to fill this position and show them what’s expected of an accountant at this bank. I can also help with freelance tasks until my successor reports to work.
I wish you the best of luck in your future undertakings. I will be in constant touch with you to maintain our good relationship. You can find me using my personal email at tomfoster31@gmail.com.
Sincerely,
Tom Foster
Simple resignation letter sample
Rachel Reynolds
Park Road
Dallas, TX 51320
562-606-2604
rachelreynolds@gmail.com
June 6, 2021
Scott Coltrane
Senior Data Analyst
Goldfinch Limited
Lake Street
Chicago, TX 01242
Dear Mr. Coltrane,
I have accepted an offer from Evergreen Company to be their Executive Data Analyst. I am therefore writing to notify you that I will be officially leaving my Data Analyst position on June 25, 2021.
I have enjoyed working at Goldfinch Limited for the last four years under your supervision. Many thanks for the help and guidance you accorded me ever since I came here.
Please let me know if I can be of any assistance during the transition period.
Sincerely,
Rachel Reynolds
Short resignation letter sample
Michael Parker
Smooth Street
Richmond, VA 15504
April 15, 2021
Tommy Jones
Head of Procurement Department
A&L Company
Line Road
Kansas City, MO 81505
Dear Dr. Jones,
Kindly accept my resignation from A&L Company as a Procurement Assistant. My last working day will be April 30, 2021.
I would like to sincerely thank you for granting me a chance to work at such an exceptional place.
Sincerely,
Michael Parker
Resignation letter sample without notice
Mary Monroe
Palm Street
Lansing, MI 24064
396-665-9335
marymonroe93@gmail.com
May 21, 2021
Jesse Warner
Managing Director
White Computers Inc.
663 Streep Road
Traverse City, MI 95943
Dear Mr. Warner,
I am writing this letter to notify you about my resignation from White Computers Inc. as a Quality Control Officer, effective May 22, 2021. I apologize for not giving this notice two weeks in advance.
Unfortunately, I have to resign immediately due to unforeseen circumstances that are beyond my control.
Kindly let me know the process I need to follow to receive my final paycheck plus the remaining benefits. I am prepared to pick up my paycheck from Human Resources. If that’s not possible at the moment, you can have them send it to my local address.
I would like to thank you for your professional assistance over my last five years at White Company Inc. I am truly honored to have worked with you. I gained lots of valuable experience and knowledge during my tenure.
Sincerely,
Mary Monroe
Resignation letter with a personal reason sample
Jose Silva
Back Street
Laurel, MS 81152
790-900-6061
josesilva@gmail.com
February 26, 2021
Martha Gomez
Chief Executive Officer
Zoomlink Real Estate Company
330 Pink Road
Ocean Springs, MS 48702
Dear Ms. Gomez,
Please accept this letter as my official resignation from Zoomlink Real Estate Company as a Regional Sales Manager. My final day at work will be March 31, 2021. I will be moving to Montgomery to be close to my family. Thanks for the chance to learn and immensely grow in the Sales department. It’s my hope that I find a new role with equally challenging responsibilities and high growth potential.
You have been kind, helpful, and inspiring colleagues for the last three years. I wish all of you good luck and more success in the future.
If there’s a way I can assist with the transition, I am willing to do that over the next month. I also have suggestions for a few individuals that I think can perfectly replace me. I am open to helping with the replacement process if you don’t mind.
I am hopeful we will stay in touch for business purposes. Should a chance to work together again present itself, I will be more than willing to seize it. Thanks again for your understanding.
Sincerely,
Jose Silva
Resignation letter with a personal reason sample
Katrina Morgan
951 Joint Street
Seattle, WA 06223
466-602-0956
katrinamorgan2@gmail.com
January 11, 2021
Lawrence Cochran
Chief Operations Officer
Uber Inc.
Boomerang Road
San Francisco, CA 82042
Dear Dr. Cochran,
I regret to let you know that I am resigning from my Customer Experience Executive role at Uber Inc., effective January 29, 2021. Please accept my resignation.
I took this decision to take care of my ailing husband. I am truly honored to have worked at Uber and gained lots of experience over the last two years. I will always look back and remember the amazing time I had here. My colleagues are the best I have ever worked with in my career.
In my last three weeks at this company, I will be working on completing all my pending projects and handover to my successor. If you need my input in the selection process and training of my replacement, I am offering to help.
I am deeply sorry for any inconvenience my action may cause to the staff and the company. When things get better on my side, and it happens, we can work together; I will be happy to come back. Otherwise, I wish all of you the best in whatever you do. Many thanks for understanding this matter.
Sincerely,
Katrina Morgan
Resignation letter with a professional reason sample
Phil Andreas
Bright Street
Philadelphia, PA 05453
620-613-9601
philandreas@gmail.com
July 2, 2021
Lilian Hines
General Manager
Great Lakes Corporation
052 Fast Road
Pittsburg, PA 24220
Dear Ms. Hines,
The purpose of writing this letter is to inform you of my resignation, effective July 30, 2021. In early September, I will be starting my doctorate degree studies at the University of Nottingham in the UK. I, therefore, have to resign from my Chief Financial Officer position at Great Lakes Corporation to focus on my full-time studies.
I thank you for all the opportunities you granted me at Great Lakes. I worked alongside wonderful colleagues for the last seven years and learned a lot from them. The lessons and skills obtained at this company have laid a strong foundation for the next steps in my life.
I would like to know how I can be of assistance during this three-week transition period. I will stay in touch while away. I’ll be glad if we happen to work together again in the future.
Respectfully yours,
Phil Andreas
Resignation letter with a professional reason sample
Lavender Kelly
Left Street
San Francisco, CA 84013
046-462-0626
lavenderkelly17@gmail.com
May 14, 2021
Bill Smith
Founder & CEO
Smith & Co. Advocates
Outlander Street
Los Angeles, CA 81620
Dear Prof. Smith,
I am writing to inform you I will be officially leaving Smith & Co. Advocates two weeks from now. This was a tough decision for me to make. The last seven years at this firm have been the best ever in my career. I enjoyed every moment here. The major cases we won gave me reassurance that I can achieve anything I want if I put in the required effort. I learned the nitty-gritty of law and how legal work should be done. This experience will help me greatly in my next role.
I have accepted a Senior Legal Advisor position at Microsoft Inc. This new role presents a new set of challenges that will enable me to grow professionally.
I wish this firm the best of luck. I will be delighted if our paths cross once more someday.
Sincerely,
Lavender Kelly
Resignation letter FAQs
Is the resignation letter generator free?
Yes. You can write as many letters as you need at no cost, with no account and no sign-up.
How much notice should I give in a resignation letter?
Two weeks is the standard in most workplaces, and the generator uses it by default. Some roles expect a month, and in certain situations you may need to resign effective immediately. Pick whichever fits and the letter states your last day accordingly. Check your contract for any notice period you agreed to.
Do I have to give a reason for leaving?
No. You are not obligated to explain why you are resigning. A simple line such as that you have accepted a new opportunity is perfectly acceptable, and the generator can leave the reason out entirely if you prefer.
Can I write a resignation letter that is effective immediately?
Yes. Choose the immediate option and the letter states that your resignation takes effect right away, worded professionally. Keep in mind that leaving without notice can affect future references, so use it when circumstances genuinely call for it.
Can I edit the letter and download it as Word or PDF?
Yes. The letter opens in an editable box, so you can adjust any wording. What you end up with is exactly what gets copied or downloaded, as a Word document or a PDF, and it works just as well pasted into an email.
Is anything I type saved?
No. The details you enter are used only to write that one letter and are not stored on the site. To generate the letter, your inputs are sent securely to an AI service, the same way any online generator works.
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