Putting together a staff schedule means working out who covers which hours, keeping everyone’s load fair, and totaling the hours before you post it. This free staff schedule maker does the arithmetic for you. Add your team, click a day to drop in a shift, and each person’s hours add up automatically. No sign-up, no app to download, no credit card. When it’s ready, print it for the wall or export it to Google Sheets, Excel, or PDF.
A free staff schedule maker, no software required
Many scheduling tools are paid apps that want an account and a monthly fee per person. For most teams that’s overkill — you just need a fast, clear way to plan the week. That’s what this does:
- No sign-up and nothing to install — open the page and start scheduling. Your work stays private in your own browser.
- Hours add up for you — each staff member’s weekly total, each day’s coverage, and the overall total update as you build, so you can balance shifts and check against your hours budget.
- Color-coded by person or role so a glance shows who’s working and in what position, on screen and in print.
- Unpaid breaks are deducted from each shift, so the hours you see are the hours you pay.
- Overnight shifts work — a shift that runs past midnight is calculated correctly.
- Build the whole week at once — apply the same shift to several days in one step, ideal for recurring and rotating coverage.
How to make a staff schedule
You can have a finished schedule in about five minutes:
- List your staff. Enter each person’s name, an optional role (server, nurse, front desk), and pick a color so they’re easy to spot.
- Set the working days. Turn weekends on or off and choose 12-hour or 24-hour time to match how your team reads a schedule.
- Drop in each shift. Click a day next to a staff member and set the start and end times plus any unpaid break. To repeat a shift, select several days at once.
- Check the hours. Each person’s weekly hours, daily coverage, and the overall total update as you go — an easy way to spot anyone over- or under-scheduled.
- Post it. Download a printable PDF, export to Google Sheets or Excel, save an image to send your team, or print a copy for the break room.
Print it or share it with your team
When the schedule’s done, get it to your staff however suits you:
Printable PDF
Download a clean, color-coded schedule that fits on one page — ready to print and pin up where everyone can see it.
Google Sheets or Excel
Export a spreadsheet you can open in Google Sheets or Excel to adjust further, track labor cost, or pass along to a manager. Hours come through already totaled.
Save as an image
Export a sharp image to text or message to your team so everyone knows their shifts.
A weekly view that fits your team
Schedule any hour of the day or night, with weekends optional — useful for restaurants, retail, clinics and care teams, hospitality, churches, and any group that runs on a rota.
Built for teams of any size
Whether you’re scheduling a handful of staff or a larger team across rotating coverage, the grid scales to fit. Add as many people and shifts as you need, and let the totals do the counting — no software, no subscription, no learning curve.
Frequently asked questions
How do I make a staff schedule?
List your staff with their roles, choose your working days and time format, then click each day to add shifts with start and end times. The tool totals everyone’s hours as you go, and you can print it or export it when it’s done.
Is this staff schedule maker free?
Yes — completely free, with no sign-up, no app to download, and no watermark on your downloads. Schedule as many staff and weeks as you like.
Do I need to create an account or install anything?
No. It runs in your browser, so there’s nothing to install and no account to make. Your schedule is saved on your own device.
Does it add up staff hours for me?
Yes. It totals each staff member’s weekly hours, each day’s hours, and the overall total automatically, with unpaid breaks deducted.
Can I export my staff schedule to Google Sheets or Excel?
Yes. The Sheets / Excel button downloads a spreadsheet file you can open in Google Sheets or Excel, with hours already totaled.
Can I print the staff schedule?
Yes. Use the Print button or download a printable PDF that keeps your color-coding and fits on one page to post for your team.
Will my schedule be saved if I close the tab?
Yes. It’s saved automatically in your browser, so it’s there when you come back on the same device.
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