Scheduling a team by hand means juggling who works when, making sure no one’s double-booked, and adding up everyone’s hours before payroll. This free work schedule maker does the math for you. Add your employees, click any day to drop in a shift, and the weekly hours total themselves — per person, per day, and overall. When it’s ready, print it for the break room or export it to Google Sheets, Excel, or a PDF. No account, no email, no watermark.
Why managers use this work schedule maker
Most free templates are static grids you still have to total by hand. This one is built to do the work:
- Hours add up automatically — each employee’s weekly total, each day’s coverage, and a grand total update as you build, so you can catch over- and under-scheduling before it’s a problem.
- Color-coded by person or role so a glance tells you who’s on and in what position — and the colors carry through to print and export.
- Unpaid breaks are deducted from each shift, so the hours you see are the hours you pay.
- Overnight shifts work — a shift that runs past midnight (like 10 PM to 6 AM) is calculated correctly.
- Build a whole week at once — assign the same shift across several days in one step, which makes recurring and rotating patterns quick to set up.
Everything saves in your browser automatically, so next week you can reopen it and adjust instead of starting over.
How to make a work schedule
- Add your team. Enter each employee’s name, an optional role (server, cashier, nurse), and pick a color.
- Drop in shifts. Click any day next to an employee, set the start and end times and any unpaid break. Select several days to apply the same shift across the week.
- Watch the hours total. Each person’s weekly hours, daily coverage, and the overall total update as you go.
- Adjust as needed. Click any shift to edit or remove it. Overnight shifts and breaks are handled for you.
- Share it. Download a printable PDF, export to Google Sheets or Excel, save an image, or print a copy to post.
Print it or send it to your team
Once your schedule is built, get it to your team however works best:
Printable PDF
Download a clean, color-coded roster that fits on one page — ready to print and pin up in the break room or hand out at the start of the week.
Google Sheets or Excel
Export a spreadsheet file you can open in Google Sheets or Excel to tweak further, track labor cost, or share with head office. Hours come through already totaled.
Save as an image
Export a sharp image to text or message to your team so everyone knows their shifts.
A weekly view that fits your business
Turn weekends on or off, switch between 12-hour and 24-hour time, and schedule around the clock — useful for retail, restaurants, healthcare, hospitality, and any business that runs on shifts.
Built for any shift-based team
Whether you run a café with a handful of staff or manage rotating shifts across a larger crew, the grid scales to your team and your week. Add as many employees and shifts as you need, and let the totals do the counting.
Frequently asked questions
Is this work schedule maker free?
Yes — it’s completely free, with no sign-up, no email, and no watermark on your downloads. Schedule as many employees and weeks as you like.
Does it add up employee hours for me?
Yes. The tool totals each employee’s weekly hours, each day’s hours, and the overall total automatically, with unpaid breaks deducted.
Can I export my work schedule to Google Sheets or Excel?
Yes. The Sheets / Excel button downloads a spreadsheet file you can open in Google Sheets or Excel, with hours already totaled.
Can I print the employee schedule?
Yes. Use the Print button or download a printable PDF that keeps your color-coding and fits neatly on one page to post for your team.
Does it handle overnight shifts?
Yes. A shift that runs past midnight, such as 10 PM to 6 AM, is calculated correctly as an overnight shift.
Can I add the same shift to several days at once?
Yes. When adding a shift, select multiple days to apply it across the week — handy for recurring and rotating schedules.
Will my schedule be saved if I close the tab?
Yes. Your schedule is saved automatically in your browser, so it’s there when you come back on the same device.
My name is