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Meeting Minutes Template

14 free meeting minutes templates you can download in any format. Taking meeting minutes has never been easier!

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While not every gathering has meeting minutes, the most effective ones do. Meeting minutes do not have to be wordy, but they do need to be clearly structured and easy to use in order to be effective. They should summarize the action items discussed during the meeting to ensure it is effective and productive.

What Are Meeting Minutes?

What are “minutes of meeting”? The title can be intimidating because no one can keep up with writing a minute-by-minute account of a meeting. Actually, while the meeting minutes are called minutes, like the measurement of time, the original meaning was minute as in minutiae, meaning the details of what happened. This is as opposed to the broad agenda of what was planned for the meeting. See meeting agenda template.

Meeting minutes are a written record of what happened during a meeting.

These will be read by people who didn’t go to the meeting. It will also be read by diligent attendees who want to know what the takeaways from the meeting were. What are the next action steps? What was decided? Who is working on what things? People who were assigned tasks may consult the minutes so they can remember what their next steps are. Managers may consult to ensure that everyone completed the tasks that were assigned to them. These are all questions people may have when they come looking to the meeting minutes for answers, so it’s important the minutes of the meeting (sometimes referred to as MOM) cover these details.

Meeting Minutes Template

The MOM template is available in Word and Excel format. Therefore, if you need a MOM format in Excel then select the Excel version. If you prefer a document format then select the MS Word version. You can open the MOM template Excel with Google Sheets and the Word template with Google Docs.

Simple Meeting Minutes Template

Board Meeting Minutes Template

Board meeting minutes are a formal record of the discussions, decisions, and actions taken during a board of directors’ meeting. They serve to document the board’s activities, ensuring accountability, transparency, and compliance with legal and regulatory requirements.

Here is a meeting minutes example for a board meeting but you can use any of the templates on this page and adapt them to your needs since the titles are editable.

Project Meeting

Project meeting minutes are a detailed record of the discussions, progress updates, decisions, and action items from a project meeting. They help track the project’s status, outline tasks, and document any issues and resolutions to ensure effective project management and accountability.

Team Meeting

Team meeting minutes are a concise record of the discussions, decisions, and tasks assigned during a team meeting. They help ensure that all team members are aligned on goals, actions, and responsibilities, facilitating effective communication and collaboration.

Minutes of Meeting Format

Unless you are taking formal meeting minutes in places such as the parliament there is usually no specific format for minutes of meetings. It is more important for them to be effective than to be written in a specific format.

We offer 14 different possible formats for you to edit as you please. Choose the minutes of meeting format that is closest to the one that you want to use and edit it to reach your ideal format.

If you find a meeting notes template you like as-is, you can download the editable PDF or the image file. You can type on the editable PDF file and then save or print it.

If not, select the meeting minutes template Word version if you want to make any changes to the layout or wording. If you prefer to use a spreadsheet for minute taking, then select the meeting minutes template Excel version.

Once you are satisfied with the format, add a summary of the meeting.

Typical Sections in a MOM Format

  1. Meeting Title:
    • The subject or title of the meeting.
  2. Date and Time:
    • When the meeting took place.
  3. Location:
    • Where the meeting was held (if applicable).
  4. Attendees:
    • List of all participants in the meeting.
  5. Agenda:
    • The list of topics to be discussed during the meeting.
  6. Minutes:
    • Discussion Points: Key points discussed during the meeting.
    • Decisions Made: Decisions that were made during the meeting.
    • Action Items: Tasks or actions that need to be completed, along with the person responsible and the deadline.
  7. Next Meeting:
    • Date and time for the next scheduled meeting, if applicable.
  8. Additional Notes:
    • Any other relevant information or observations.

Example MOM Format

Meeting Title: Project Kickoff Meeting

Date and Time: May 24, 2024, 10:00 AM

Location: Conference Room B

Attendees:

  • John Doe
  • Jane Smith
  • Alice Johnson
  • Bob Brown

Agenda:

  1. Project Introduction
  2. Roles and Responsibilities
  3. Project Timeline
  4. Budget Overview
  5. Q&A

Minutes:

Discussion Points:

  • Project Introduction: Overview of the project objectives and scope.
  • Roles and Responsibilities: Discussion on the roles of each team member.
  • Project Timeline: Presentation of the project timeline and key milestones.
  • Budget Overview: Review of the project budget and financial considerations.
  • Q&A: Open floor for questions from attendees.

Decisions Made:

  • Approved project timeline with minor adjustments.
  • Confirmed roles and responsibilities as outlined.

Action Items:

  • John Doe: Finalize project timeline by May 26, 2024.
  • Jane Smith: Prepare detailed budget report by May 28, 2024.

Next Meeting:

  • Date: June 1, 2024
  • Time: 10:00 AM
  • Location: Conference Room B

Additional Notes:

  • Ensure all team members have access to project documentation.

How to open the templates in Google Docs?

  1. Download any of the Word documents on this page and save it on your computer.
  2. Open your Google Drive and click “New”.
  3. Select “File upload”.
  4. Select the meeting minutes template Word doc and click “Open”. The minutes of meeting sample that you selected will now upload.
  5. Double-click the document that you uploaded.
  6. Click “Open with”.
  7. Select “Google Docs”.

How to Take Meeting Minutes

This quick outline will help you if you are not sure how to write minutes of meeting.

Minutes taking doesn’t have to be complicated. We have included 14 different templates to ensure that at least one will be close to the format you need. Find a minutes of meeting sample that best suits your needs.

If you have a meeting agenda template, then use that to create a simple template for the expected discussion topics. Under each one, make a list of the takeaways. These are the action steps and decisions made on these topics. If something needs to be discussed further at another meeting, that should be included.

Important Details to Include in the Minutes of the Meeting

While meeting minutes can be written without a meeting agenda, it is often more effective if the agenda is given to the Secretary before the meeting. Then, the agenda can be used to create a more effective template for the minutes of the meeting.

  • Include the date, time, and location of the meeting.
  • The minutes of the meeting will need to include the list of attendees. The list should include both those who attended and those who did not (i.e those who were invited but didn’t attend). It may be helpful to have a list of expected attendees ahead of time, and then you can mark them as they arrive. If you don’t know the attendees, it is okay to ask everyone to introduce themselves at the start of a meeting.
  • When you write the minutes, you want to write down any motions that were made or votes that were held.
  • Record any decisions made.
  • Take note of the steps planned.
  • If there are action items that were brought up but left open, make note of where the meeting left off on those action items. This makes them trackable for people in the future. Most of our meeting templates include an action items section to complete during or after a meeting. A minutes of meeting template with action items will ensure that the meeting is productive.
  • If there is another meeting date and time in the future, include the next meeting date at the bottom of the minutes.

How To Make Meetings More Effective

Writing a meeting agenda for a meeting is the first step. Having someone take minutes is a great next step.

While the agenda adds structure to the meeting, the minutes give you something to take away from it.

It isn’t effective to have a meeting where afterward no one can remember what the takeaway actions were. The minutes are a document attendees can refer to and see the actions they are responsible for. Later, if they need to consult someone about a particular agenda item or action item, they know who among them is responsible for that as well. They can remember where people are at on certain projects and decisions as well. Without the meeting minutes, everyone needs to check in with everyone else as they can’t remember what happened.

If your agenda has notes on time for each discussion topic, stick to that timeline. If the topic isn’t wrapping up and the time is up, then you are allowed to say that this will need to be handled at another time because this meeting doesn’t have room for all of this.

Give your meeting some time for wrapping up each of these discussion topics. After each discussion topic has happened, you want to take a minute or two as the leader to state the clear takeaways from that discussion. This will help the person taking minutes so they clue in on what needs to be written in the minutes. It will also help everyone in attendance to be sure they’re on the same page.

Be specific on action items. If you expect a participant or a specific person to do something after this meeting, state that very clearly. Add a due date for each action item.

Make sure that when you assemble your agenda, you put your most vital discussion topics first. Sometimes people are tempted to save the best for last or lead into those topics, but if you run out of time, it is important that your most important topics get hit on first. Use your time wisely.

After the meeting, review the minutes and then distribute them to the relevant people. This way, everyone has their takeaways.

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About the Author
Photo of NicoleMy name is Nicole and I created this website to share the tools that keep me organized and productive and help me reach my goals. I hope that you will find them helpful too.

2 thoughts on “Meeting Minutes Template”

  1. Thank you so much. I write to kindly request a pdf sample of the minutes. I am particularly interested to see how actions are written in past tense.

    Kind Regards

    Reply

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