101 Planners » Business » Timesheet Template

Timesheet Template

Create a free timesheet template that you can customize to suit your needs. Add a logo and/or edit the text. There are 28 formats available in Excel, Google Sheets, MS Word, Google Docs, typeable PDF, and an image. Instant download.

timesheet templatePin

 

We offer a large selection of free printable timesheets. Select a template with a time sheet format that best suits your needs.

We offer our free printable timesheets in Excel, Google Sheets, MS Word, Google Docs, typeable PDFs, and an image. You can use a printed timesheet, a digital timesheet (an online form), or a spreadsheet. The advantage of a spreadsheet is that it can calculate totals automatically. It can also divide total hours into regular hours and overtime and then calculate the number of hours by the hourly rate to get the total sum that should be paid to each employee.

A timesheet template summarizes hours worked by each employee during a pay period. It can also record the time that employees arrive at work and leave work to determine the amount of time spent at work or on each job.

Printable Time Sheets

There are three kinds of timesheet templates on this site. Some templates only show the total hours worked each day or on each project. Others show the time each employee clocked in and out each day. There are different versions for those who don’t have breaks and others with one break or two breaks. We also offer timesheets that distinguish between time worked on different projects or tasks. Select the template that best meets your needs and edit it if necessary. For example, many of the templates have a section for the employee’s signature and the manager’s or supervisor’s signature. If that is something you don’t want to include, then simply delete it.

Time Sheets with Total Hours Worked

One Employee

Daily

This is a simple timesheet template that tracks the time in and out and the total hours worked each day of the week.

The daily timesheet template lists every day of the week from Monday to Sunday. You can edit the days if you want to start from Sunday or delete some days if necessary.

Weekly

Weekly timesheet with vacation and sick daysPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This is a weekly timesheet with vacation and sick days.

Weekly timesheet - with break time and vacation and sick daysPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This is a weekly time card with break time and vacation and sick days.

Lunch start lunch endPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This template tracks the time lunch break started and ended.

One breakPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This template includes the time in and time out twice assuming there is a break in the middle. It then divides the total hours into regular hours and overtime. It also includes a section for sick leave and vacation time.

Free printable time sheetPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Fields: day, date, regular hours, overtime hours, vacation, sick leave, unpaid leave, and total hours. The template also includes total time, rate per hour, and total pay.

Weekly timesheetPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This timesheet records the time in and time out each day. You can add more timesheet details by adding additional columns.

Fields: day, date, project or task, time in, time out, regular hours, overtime hours, and total hours. There is no section to calculate pay but there is a signature section.

Basic Weekly timesheetPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Fields: day, date, project or task, time in, time out, regular hours, overtime hours, total hours, rate per hour, and total pay. There is a signature section.

Deduct lunchPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Fields: day, date, time in, time out, lunch break, regular hours, overtime hours, total, signatures.

Bi-Weekly

Biweekly time cardPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Fields: day, date, regular hours, overtime, vacation, sick leave, unpaid leave, total hours (no breaks). Total time, rate per hour, and total pay. There is also a section for signatures.

Biweekly timesheet with 1 breakPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Biweekly timesheet with one break.

Fields: Day, date, time in and time out, time in and time out (after the break), regular hours, overtime, vacation, sick leave. Total time, rate per hour, and total pay. There is also a section for signatures.

Bieekly timesheet - with 2 breaksPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Biweekly with two breaks.

Monthly

monthly timesheetPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This is a simple monthly timesheet that records the time in, time out, and total hours.

Monthly timesheet with 2 breaksPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Monthly timesheet with up to 2 breaks

Yearly

This yearly template can track regular hours, overtime hours, and total hours over an entire year.

January to JunePin

January to June

July to DecemberPin

July to December

Download: Google Docs | Word | Editable PDF | Image: January to JuneJuly to December

Multiple Employees

If you have multiple employees, then keep a sheet for each employee or use a template for multiple employees.

Fields: Employee’s name or ID, days of the week, total hours, regular hours, rate per hour, overtime, rate per hour and pay.

Client Timesheet

Volunteer Timesheet

Time Sheets with Times Clocked In

Timesheet for multiple employees with time in and time outPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Fields: employees name or ID, days of the week, time in, time out, break, lunch, total hours, rate per hour and pay.

Monthly timesheet with 2 breaksPin

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

Monthly timesheet with up to two breaks.

Project-Based Time Cards

Weekly

Project based weekly timesheetPin

Download: Google Docs | Google Sheets | Word | Editable PDF | | Excel Spreadsheet  | Image

This timesheet template has a section for your company’s details. Either fill it out or delete it.

Biweekly

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

This timesheet template distinguishes between the project and the task you worked on each day.

Consultant

This is a time card for a consultant to track the time spent on each task or project.

Download: Google Docs | Google Sheets | Word | Editable PDF | Excel Spreadsheet | Image

What is a timesheet?

A timesheet is basically an hours tracker and tracks how much time a worker spent on each job or at work each day. A time sheet can be used by an employer to count the number of hours a worker worked to calculate payroll. You can use it for billing or project management to track how much time you spent on each customer. This is important if customers are charged according to the time spent on their project. You will need to know how much time was spent to know how much to charge them. You often need this when preparing an invoice for customers.

Timesheets are also useful to track the time spent on each project when calculating costs. You will need to know how much something costs in order to know if it was profitable or not. If you pay overtime, then you will want to distinguish between regular hours and overtime hours. Many of our templates make this distinction.
A free timesheet template is very useful for small businesses that don’t have the time to create tools from scratch. We strive to provide free printable tools for small businesses to make life easier.

What are the advantages of timesheets?

  • In order to reduce costs, you need to know how much everything costs. That includes how much time was spent on each project. If a project has various stages, then you might want to keep a separate time sheet for each stage. This will help you detect areas that need improvement.
  • When employees keep a timesheet then it is easier to charge customers for time spent on their projects. You don’t need to try and think about how much time was spent once the project is complete. All the information is available and all you need to do is to move it to the invoice.
  • Payroll is more efficient when you know how much each employee worked.
  • You can use old timesheets to predict future expenses for new projects. This helps when you need to budget a new project.
  • A timesheet Excel format with built-in calculations saves time by calculating totals without you having to do it. Select an Excel timesheet template if you want calculations to be performed for you.
  • When employees don’t have a timesheet they might be worried that they will forget what time they started working each day or when they started working on a new project. These thoughts may be at the back of their mind but they will prevent them from concentrating and focusing. Getting thoughts off your mind and onto a chart will free your mind to focus on the task at hand.

How to Use a Time Sheet

Customize the timesheet with your company’s details. Select a version with a logo if you want to add one.

Ask your employees to fill out the timesheet every day. If you take time off for a lunch break or other breaks then select a version with a clock in time. There is a version for one or two breaks.

How to Add a Logo

If you have a company logo then you can add your logo to the template. Select the Word or Excel version. Then go to insert and select “pictures”. Select “this device”. Click on the file with your logo from your device. Drag the logo to wherever you want it to appear. If it does not move, then right-click on your mouse and select “Wrap Text”. Then select “In front of text”. You can now freely drag the logo wherever you want it to appear.

How to Create a Timesheet in Excel

Since our timesheets are available in Excel you don’t need to know how to make a timesheet in Excel. You can simply download a timesheet spreadsheet from this site and use it as is or adapt it to your needs.

  1. Check all the timesheet templates available on this site and select the one that best meets your needs.
  2. Download the Excel version.
  3. Open the spreadsheet and make any changes that you need to make.

It is much easier to adapt a template than to start from scratch. Hopefully, you will find one that is perfect for you as is and you don’t even need to make any changes.
Once you add an Excel timesheet formula then you can easily create a timesheet calculator since the Excel spreadsheet automatically calculates the total hours, regular hours, and overtime hours. You or the employee enter the time in and the time out and the other calculations are done automatically.

How to Make an Online Timesheet

We provide a wide range of free online timesheets tailored for employees. To access and use these templates, simply open them with Google Sheets or Google Docs.

To create an online timesheet:

  1. Save the Document: Store the timesheet on a cloud-based platform such as Google Drive or Dropbox. This allows for centralized access and ensures that all changes are saved and updated in real-time.
  2. Share Access: Grant access to your employees by sharing the timesheet via Google Sheets or Google Docs. This collaborative approach enables multiple users to access and edit the timesheet simultaneously.
  3. Regular Updates: Encourage your employees to update their work hours directly on the shared timesheet each time they complete a work session. This continuous updating helps maintain accurate and up-to-date records.
  4. Accessibility and Security: By using these platforms, you ensure that your timesheets are always accessible to authorized personnel, regardless of their location. Additionally, these systems provide robust security measures to protect your data.

By implementing these steps, you can streamline the process of tracking work hours, enhance productivity, and ensure consistency across your team’s reporting.

Is timesheet one word?

Many people wonder if is it timesheet or time sheet? According to the Cambridge dictionary, it can be one word or two.

Click to rate this page!
[Total: 2 Average: 5]


About the Author
Photo of NicoleMy name is Nicole and I created this website to share the tools that keep me organized and productive and help me reach my goals. I hope that you will find them helpful too.

Leave a Comment