Guest List Template

Create your own printable guest list template using our free app. You select the template according to the items you want to include in your list. You can also either select a background from our vast gallery of backgrounds or print a blank list with no border or background. You can edit the guest lists with Microsoft Word, Excel, or use the editable PDF version.

Guest list template

Guest List is Not Editable | Select Any Border

This version is perfect if you want to add your guest list by hand. If you want to type your guest list, then see better options below.

Customize & Print

Here are some sample guest lists that you can create with our app. Please note that you can edit the text to customize it to meet your needs. You can also change the background.

Wedding guest list printable
This is a wedding guest list template that tracks the names, contact details, RSVP, and the number of people attending. There is a checklist to track when you send a Save the Date, Invitation, RSVP and Thank You Card. You can print many copies. You can change the background or delete it if you want a blank list.

Customize & Print

Party guest list
This is a party guest list with 6 lines. It would be really helpful for a Thanksgiving or Christmas dinner or any dinner party. If you are using it for Thanksgiving or Christmas and you want a festive background then go to “backgrounds” and select a suitable background.

The party guest list template tracks each guest’s name, contact details, RSVP, number of people and any dietary requirements they might have. If any of the columns are not relevant then just change the text so that the list works for you.

Printable guest list
This is a wedding guest list printable with no background. You can remove the background from any of the layouts. Either just delete the background or select a blank white background.
Printable list for a party
This is a wedding guest list printable with no background. You can remove the background from any of the layouts. Either just delete the background or select a blank white background.If you prefer an editable version (Word, Excel or editable PDF) then please see the selection below.

Customize & Print

List to keep track of guests, RSVP, Gift & Thank You Note
This guest checklist template has two sets of checklists (the titles can be edited if you want to track anything else). If used as-is then if will track if your guests have RSVPed and if you sent them a thank you note (if they brought a gift). For example, you can use it for an engagement party guest list template. If using it for another purpose such as a corporate even guest list template then you will probably want to track other details such as position, department, speech, etc. Feel free to edit the text to meet your needs.
    Guest checklist template  
This invitee list has 5 columns with a checklist to mark if each guest has RSVPed or not.
Wedding list template
This wedding list template has 5 columns and 14 lines. Print as many copies as you need. Don’t forget to edit the title with the bride and groom’s name or any title that you want to use.
party guest list template
Instead of a border you can add a splash of color to the title. This RSVP list template is pretty basic and tracks the names, address or telephone, number of people, dietary requirements and RSVP (yes or no).

Customize & Print

How to create a guest list for a party

  1. Open the app by clicking on the button above.
  2. Look at the templates available and find one that best suits your needs. Take into account that you can edit the text and change the background. Therefore, select a template with the number of columns you want to include. If you don’t find one then you might prefer the editable versions below that are more flexible. 
  3. Select a background to change the guest list design.
  4. Edit the text if necessary.
  5. Download to your PC and print.
  6. Your party guest list organizer is ready! 

Guest List is Editable | No Border

This version is perfect for those who want to type the names and details of their guests.

Wedding Guest List

guest list template

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Phone Number, Invitation Sent?, RSVP?)

This invitation list tracks whether or not the invitations were sent out and then how many people responded.

wedding guest list

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Number in Party, Invitation Sent?, RSVP?, Thank You Note Sent?, Gift Received)

wedding guest list template

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Number Invited, Number Attending, Engagement Invitation Sent?, Wedding Invitation Sent?, Ceremony and/or Reception, RSVP?, Thank You Note Sent?, Food choice, Gift Received)

wedding guest list printable

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Number of People, Invitation Sent?, RSVP?, Food Choice, Gift Received, Thank You Note Sent?)

printable guest list template

Word | Editable PDF | Excel Spreadsheet | Image

(Fields: Name, Address, Phone Number, Invitation Sent?, RSVP?)

Guest List & Seating Chart

If you will need to create a seating chart then this spreadsheet will be extremely useful. Use it to track the people you want to invite, invitations sent out, people who have confirmed, gifts received, thank you cards sent, and food preferences for guests who require special meals. The following options are available: no special meal, vegetarian, vegan, kosher, halal, gluten-free, dairy-free, or other. You can also add notes and note whether the guest is from the bride’s side or the groom’s side. There is a budget section that will calculate the total cost for all guests who have confirmed and those who have not yet confirmed.

This is an Excel seating chart template that will take your guest list and help you create a seating chart. The spreadsheet has five tabs. The first one explains what you need to do step by step to create your seating chart.

Seating Chart Maker

Baby Shower

See planning a baby shower for additional resources on how to plan a baby shower.

baby shower guest list

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Phone number, Invitation Sent?, RSVP?, Gift Received, Thank You Note Sent?)

This is good for a baby shower or other event.

printable guest list

Word | Excel Spreadsheet | Editable PDF | Image

(Fields: Name, Address, Number in Party, Invitation Sent?, RSVP?, Thank You Note Sent?, Gift Received)

This is good for a baby shower or other event.

Which Guest List Format is Best for You?

Our guest list printables are available in 4 different formats.

Colored Printable Guest Lists

These templates are created with our free planner app. You can change the border and the text on the table but you cannot add more lines or columns to the table. However, you can select a different guest list template with a click of your mouse. These printables are perfect for those who plan to complete the lists by hand and not type the names and details of their guests. 

Word Document

This version enables you to type the names and details of your guests. You can add or delete columns or rows. You can change the layout of the table or the names of the fields. However, you cannot add a background or border. If you want to create a wedding guest list with Google sheets then this is the version for you. This is very helpful when you share your list with others. To do this, open Google sheets and select the file. Click share. If you want to enable them to edit your document, then click on “Viewer, commenter or Editor” and change. You can also choose to notify people that you shared a guest list with them.

Excel Spreadsheet

Creating a wedding guest list template with Excel will enable you to count the number of guests without actually counting them. This is very helpful when you have a lot of guests and want to know the total number of participants at any time. The Excel spreadsheet will keep track and when you change the number of guests attending, the total will change accordingly. A wedding guest list spreadsheet will also enable you to count the number of special meals if some of your guests have dietary restrictions. 

Editable PDF

With this version, you can add the names and the details of the guests. However, you cannot change the names of the fields and you cannot add a border.

Tip: If you select an editable version you can use our templates for other purposes too such as a Halloween party sign-up sheet or a sign-up sheet for any event.

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