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Receipt Template

Do you need to create a professional-looking receipt? Use our free receipt template that you can customize and edit. Instant download.

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Each template is available in Microsoft Word and as a typeable PDF document. Most of the templates also have a Microsoft Excel version that will calculate the total sums for you. If you need free invoices, then see our free invoice template.

Business Receipt Template

If the receipt is going to be issued by your business, then it should include your business name, address, contact details, and your logo if you have one. If you have a color scheme you can use it on the template. If you don’t find a template in the correct color, then you can select the Word or Excel version and change the colors to match your business. See how to add a logo below.

A receipt is required by the buyer or customer as proof of payment but it is also required by the seller for bookkeeping.

Sales Receipt

A sales receipt template is an itemized receipt that specifies details of the product/s sold. It describes the product sold, the number of units, the price per unit, and the total price. When you use the Excel receipt then the total price will be calculated automatically.


Word | Excel | Typeable PDF | Image

This template is suitable for a photographer.


Word | Excel | Editable PDF

This is a generic template but is perfect for a painter.


Word | Editable PDF

This is a roofing receipt.

DJ receiptPin

Word | ExcelEditable PDF

This is a DJ receipt template.


Word | Editable PDF

This template has a row of cupcakes and is suitable for a bakery or catering provider.


Word | Editable PDF

This template has a box of macaroons and is suitable for a bakery or a company in the food industry.

Rent Receipt

This free rent receipt template in Word format is an easy way to give a tenant a written receipt without spending time creating a template. Since many fields on the receipt slips repeat themselves each month, you might want to add the details that will appear each month and save your template. Each month you save the template as a new document and add the specific details relevant to that month. This will save you time.

If you need a rental invoice template then see our rent invoice templates. We also offer Excel versions but since there are no calculations to be done, the Word version is probably the most convenient.

Rent ReceiptPin

Word | Excel | Typeable PDF | Image

Cash Receipt

A cash receipt template is useful when you receive cash from someone, and they need proof of receipt. It will save you from buying a cash receipt book. It will also enable you to keep records on your computer. We offer two different versions each with three receipts per page. One version has a signature field to ensure that the receipt is authentic and the other doesn’t. You can use these samples to make any payment receipt template by editing the template.

petty cash receiptsPin

Word | Excel | Typeable PDF | Image

(No Signature)

petty cash receipts template with signaturePin

Word | Excel | Typeable PDF | Image

(With Signature)

Donation Receipt

Donors will usually expect to receive proof that they have donated money, and our free printable donation receipt will help you provide them with the proof they need. They might even need it for tax purposes since donations above a certain amount are tax-deductible.

It is important to thank donors for their donations to show your appreciation and to build a relationship with them. This will help you collect additional donations in the future. This donation tax receipt will ensure that you achieve both of these goals.

What is the difference between the formats?

The free receipt templates on this page are available in three different formats: as a Word Document, a typeable PDF, and an Excel spreadsheet. The Word and Excel versions are very flexible and enable you to make changes to the receipt sample provided.

Receipt Template Excel

The Excel spreadsheet version automatically calculates the subtotal and the grand total.

Receipt Template Word

The Word document can be edited easily if you want to change the receipt format.

Receipt Template PDF

You will need Adobe Reader to view, edit and print it. With the PDF version, you can enter the details of the particular transaction, but you cannot change the format. This format is useful when you are looking for a blank receipt template and don’t want to make any changes to the format.

How to Create a Receipt Maker

You do not have to purchase a receipt maker to create professional receipts for your business. If used correctly, our templates can easily meet your needs.

  1. Select any of the receipt templates from this page.
  2. Add your company details and all the details that will repeat themselves each time you use it.
  3. Give the receipt a number.
  4. Create a receipt folder and save the document so that the receipt number appears in the filename.
  5. Each time you create a new receipt, save it as the next consecutive number and change the receipt number accordingly.
  6. Fill in the details of that specific transaction.
  7. Print or send by email.

The advantage of a receipt generator is that it will create a unique number for each receipt. However, for a small business that doesn’t have too many transactions, it isn’t too complicated to do this manually. You can then save the monthly payment or the one-time cost of the receipt software.

How to Print Receipt Templates

Before you print, type all details and double check you have no typos. This is a payment receipt, so it is important that there are no errors.

Go to file -> print to print the document.

Make sure your paper size is correctly set and the orientation is set to portrait.

If you are planning on filling in the details of the transaction by hand, then you can print multiple copies of the printable receipt template. You will then fill out each blank receipt form when relevant. Don’t forget to change the receipt number on each copy.

Invoice Receipt Template

You can use the same invoice template as an invoice and as a receipt. Simply change the title from invoice to receipt. Or you can add a “paid” watermark across the page. To add a PAID watermark, open the Word version of the invoice template. On the Insert tab, in the Text group, click WordArt. Select the text style that you want to use for your watermark. Select the watermark, and drag it to the position that you want. Select the text inside the watermark, and then type PAID. Here are two sample invoice receipts.

Invoice Receipt TemplatePin

Word | Excel | Editable PDF

What is the difference between an invoice and a receipt?

An invoice is issued for ordered services before payment is made.

Therefore, for future transactions, you will need an invoice template. A receipt is a paid invoice. Therefore, a receipt is issued once payment has been made.

How to use our templates on Google Sheets or Google Docs

Google Sheets is a free online spreadsheet and Google docs is a free online word processor.

You can use Google Sheets or Google Docs to make an online receipt template. To do this, you will need to save the receipt template in Google Docs or Sheets.

  1. Download the Word version for Google Docs or the Excel version for Google Sheets.
  2. Open your Google Drive and click New.
  3. Select File upload.
  4. Select the Word or Excel doc and click Open. The file will now upload.
  5. Double-click the uploaded doc.
  6. Click Open with.
  7. Select Google Docs or Google Sheets.
  8. Edit your details.

If you would like us to add an additional free printable receipt template to the selection above, then please leave a comment below.

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About the Author
Photo of NicoleMy name is Nicole and I created this website to share the tools that keep me organized and productive and help me reach my goals. I hope that you will find them helpful too.

1 thought on “Receipt Template”

  1. hello Nichole I’m called kipo erick from uganda and i really like your content could you please reply to this when you get it


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