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Free Wedding Planner

Planning a wedding is stressful, time-consuming and expensive. Our free wedding planner will make it much easier, keep you within your budget and ensure that you don’t forget to take care of anything!


This free wedding planner has a printable, online, and digital version. It will help you plan your wedding with minimum fuss and without an expensive wedding planner. For more wedding printables see how to plan a wedding.

Wedding Organizer Book

The wedding planner journal has the following pages.

Wedding Checklist

The wedding planner has a short version of our wedding checklist. In the digital wedding planner, each item in the checklist links to that page in the planner. To return to the checklist, you click on the “checklist” tab at the bottom of the page. There is an additional blank checklist to add anything else you want to track.


Use this board to paste inspirational pictures, quotes, or photos. You can also just write or type the link to reach your Pinterest account.

Bridal Style

This page helps you determine your bridal style. You can set your color scheme, style for the bride, style for bridesmaids, style for groom and groom’s men. You can also list must-have items or elements. Get ideas from your inspiration board and from Pinterest.


Use this page to set your priorities. Write the three most significant aspects of your wedding you must have. Decide what you can compromise on and what is nice to have but unimportant and can be skipped. This is helpful to complete before you work on your budget so you can know what you can omit if your budget is too high.


This is a short simple wedding budget. If you want a more comprehensive spreadsheet see our free wedding budget printables.

Set your budget here. There is a column for the planned and actual budget. The list includes everything from your invitations to the honeymoon. It includes the following 25 items:

  • Invitations
  • Dress
  • Hair
  • Makeup
  • Jewelry
  • Bridesmaids
  • Suit
  • Groomsmen
  • Reception
  • Cake
  • Flowers
  • Favors
  • Food
  • Venue
  • Decoration
  • Caterer
  • Photographer
  • Videographer
  • Emcee
  • DJ/Music/Band
  • Rentals
  • Limo/Transport
  • Church/Minister
  • Thank You Cards
  • Honeymoon

There is also blank budget on the next page if you want to add additional items.


This page helps you compare four venues to decide on the best venue for your event. The worksheet asks 8 questions about each venue in addition to an overall rating. This will help you compare venues and make a well-informed decision.


There are two worksheets to help you decide on a cake. The first one compares four bakers or bakeries. Once you have decided on a baker, the second worksheet compares four cakes. For each cake, it takes into account the budget, style, number of servings, flavor, filling, and colors in addition to an overall rating. These questions are sure to help you make an informed decision.


This page compares three caterers. It compares their location, cost, and payment terms. There is a section for your notes to add your general impression of their food, including the presentation and taste.


This page compares two options for bar services and beverages. It compares their budget, style, ingredients, etc. There is also space for an overall rating. Once you have compared two service providers you will probably feel more comfortable selecting one. 

Photography Checklist

Make a list of your must-have wedding photos including:

  • Engagement shoot
  • Wedding day pre-ceremony
  • Ceremony
  • Post ceremony
  • Couple shots
  • Family shots
  • Bridal party
  • Bridal party
  • Family shots
  • Informal shots
  • Reception

There is also a page to help you choose a photographer. It compares each photographer according to the quote they give (i.e. their price), what it includes and what it doesn’t include. It also has an overall rating where you would take into account their style and if you liked the sample photos they showed you from weddings they photographed in the past.

Guest List

Compile a guest list with the name and address of each guest. We offer many more guest list printables you can use to track who you sent save the date cards to, invitations, meal preferences, seating arrangements, thank you cards, etc. Our free spreadsheet combines all information to compile a comprehensive list to track everything related to your wedding.

Wedding Party

This page has information regarding the maid of honor, bridesmaids, and best men. It includes their names, contact details, dress size, and shoe size.


This planner page lists all the bouquets you will need. There is a section to add your color scheme, preferred flowers, and budget. There is also a notes section.


Use this page to set your schedule. When it is complete, you will give a copy to vendors and people who will need to be in the loop.

See also wedding program and wedding timeline for a schedule template.

Seating Chart

Use the wedding seating chart to determine the seating arrangements. We offer many more wedding seating chart templates on this site including a spreadsheet that is connected to your guest list and will prompt you to seat guests who have confirmed they will be attending. It shows you the available tables for seating and then presents an updated seating chart.


This wedding playlist template includes the songs you want to hear and those you don’t throughout the wedding from the arrival of the guests until the party.

Registry Tracker

Track what you need, who gave it to you, and whether or not you sent a thank-you card.

Monthly Calendar

Use this monthly calendar to track whatever you want. There are calendars for six months in the digital wedding planner. In the printable wedding planner, you can print however many copies you want.


Use this page to decide on something old, something new, something borrowed, and something blue.


There is a notes section to record notes.


This page has a dot grid background to draw sketches.

Formats Available

The digital wedding planner

The digital wedding planner template has links to each page and works with a PDF annotation app such as Goodnotes or Noteshelf.

Digital Planner

Printable wedding planner

A free printable wedding planner workbook PDF that you can print and complete in your handwriting (if you prefer you can type first and then print since the workbook is typeable).

Printable Planner

Online wedding planner

To create a free online wedding planner template, save the planner on Google drive to give access to other people as well. It is typeable so you can enter all your info online. When it is complete, you can print it or share it.

Excel Wedding Spreadsheet

The Excel wedding spreadsheet has 15 tabs to organize your entire wedding. It starts with a wedding countdown and also has a guest list, wedding budget, seating chart and more!


wedding spreadsheetPin

The following sections are included in the wedding planning spreadsheet:


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About the Author
Photo of NicoleMy name is Nicole and I created this website to share the tools that keep me organized and productive and help me reach my goals. I hope that you will find them helpful too.

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